Town of Otisfield
Board of Selectmen Meeting Minutes
December 7, 2011
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson, Chairman, Rick
Micklon & Lenny Adler present.
2. FLAG SALUTE
*Audience and Board members saluted the flag and everyone had a moment of silence for Pearl Harbor and those who passed.
3. SECRETARY’S REPORT:
A. Meeting minutes from November 16, 2011. *Motion to accept minutes. LA/RM – Unanimous.
4. SPECIAL EVENTS
A. S.A.D. Superintendent Rick Colpitts:
1) Rick Colpitts reviewed Otisfield School Renovation Project. Project was completed by August 19th, 2011. Mold Eradication Project packet submitted into public record. Project came in within budget. The school is now mold free. It has been tested twice with no issues.
2) 2012-2013 Preliminary Town Assessments Analysis packet submitted into public record.
3) Otisfield Community School had oil and propane lines cut, resulting in an oil spill that is now being handled by DEP due to soil contamination.
5. COMMITTEE REPORTS:
A. None.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS: (MIM ABSENT)
A. Abatements to be revised for (2) properties, but only (1) in tonight’s file. Homestead exemption was overlooked prior to sending out tax bill: The abatement was in the amount of $107.00 *Motion to grant the abatement to Duane I. Broomhall Property. MapU02, Lot007. RM/LA – Unanimous. BOS will check with MIM on the 2nd abatement.
B. Snowplowing Contracts: Contracts for 2011-2012: The (4) contractors include: Glenn Pastore, Frank Blauvelt, Richard Bean, Jr. and Garry Dyer. All have been approved as independent contractors by the Workers Compensation Board
C. Efficiency Maine: PACE Background information *Tabled until next meeting.
9. ADJUSTMENTS TO AGENDA:
A. None.
10. UNFINISHED BUSINESS
A. Town Office Annex Update (former class room) RM, The bids should be in this week. Three (3) local contractors were contacted per last meetings’ discussion and of the three (1) is interested in reviewing the project. Next week the electrician and painters are coming in. *NOTE: Prior discussion from BOS is that they will be the General Contractors and will be aided by Dave Hart, Architect, during the construction process. All agree that if anyone disagrees with this, they can bring their concerns to an upcoming BOS meeting. BOS are willing to listen to any concerns.
B. Community Hall: David Hanson has completed job. All BOS agree Community Hall looks very nice and lots of people have been commenting on how nice it looks. RM reviewed progress: insulators came and spray foamed perimeter of building and blew in cap over ceiling with insulation. The walls will be blown in as well. They have approximately four more hours of work till it’s completed. Flanders Electric was installing crawlspace heaters today. LA would like to rescind a prior town vote that Community Hall is not to be used in the Winter months. HF said it would be a separate article at Town Meeting.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Town Warrant: *Motion to sign Warrant # 10 to pay the town bills. HF/LA – Unanimous.
12.QUESTIONS OR COMMENTS FROM THE BOARD:
A. Cumberland County Soil and Water Conservation District (CCSWCD) contacted RM, Board Supervisor for Oxford County Soil & Water Conservation back in October to let him know they had available grant money left over, but that work needed to be done by November 12th. RM spoke to Road Commissioner, Richard Bean who agreed to clean out culvert and stabilize area on Jacobs Way-Hennigar Park Road. Work was completed within the time frame and a check was received in the amount of $3,000.00. RM worked with CCSWCD to secure the funds to provide improved soil erosion remediation on Henigar Park Road and the Town was reimbursed 60% of spent material & labor costs.
B. Holiday Hours: The Transfer Station will be closed on Sunday, Christmas Day and back to normal hours on Tuesday. Town Office will be closing at noon on Friday and re-open Tuesday evening. TT will post on web site.
C. Town Truck Greenwood: BOS reviewed details of a truck for sale in Greenwood. Richard Bean and Lenny Adler put in a bid that was due December 6th at 5:00 PM. Bids were opened at Greenwood’s BOS meeting and someone out bid Otisfield. *All BOS agree it was worth a try and thanked Lenny & Richard for their time.
D. Town calendar: No BOS meeting on January 4th. TT will post on web site. January 5th’s Mtg. is just to sign the Warrant.
E.Heniger Park Trail Signs: HF identified sign locations using the present trail map and suggested (35) signs be purchased due to the amount of intersections. Signs can be put up in the spring. BOS all agree last name only on signs is acceptable with the exception of Dyer, his will read “Howard Dyer “. Discussion: Dark brown lettering w/ a natural finish on the outside should be the look of the new signs. All BOS agree.
13. Upcoming Dates:
A. Board of Selectmen Meeting, December 21, 2011 @ 7:00 PM
14. ADJOURNMENT:
With no further business, the meeting was adjourned at 8:25 PM. HF/RM – Unanimous.
Respectfully submitted
Tanya Taft,
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: December 21, 2011
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